How to use a chatbot to scale with a personal touch?
How to use a chatbot to scale with a personal touch?
1. Be welcoming:
Welcome visitors with open ended questions.
Asking new visitors “How can I help you?” is one of the simplest things that you can do to welcome customers.
We all respond to other people. It works because you’re letting people know that if they have a question, you’re there to help.
If you can make it more targeted to your potential customers, that’s even more better. Across all the websites we see on our platform, this is consistently one of the differences we see where people are getting better results.
It will only take a couple of minutes to set up. If you haven’t already, try setting a welcoming message.
See things from your visitor's perspective.
We naturally use empathy and build rapport when we meet people face-to-face. With messaging on your website, we can’t use body language like gestures or facial expressions. But you can still use empathy to create a more personal experience by focusing on what’s important to your customer.
If you focus on their problems and feelings, they are much more likely to engage. For example, if they are there to make a buying decision, help them find the information they need. Understanding their goals, motivations and emotional state will help you respond in a way that matches their expectations.
When you look at your customer’s goals from their perspective, it’s much easier to write questions, messages, guides and content that helps them move forward in the buying decision because it’s written for them.
Feel free to express your personality.
Imagine you’re speaking to your visitor in real life. How would you talk? you’d probably use less formal language. Like “Hey”, or “Thanks” instead of “thank you”.
The tone you use in your messages should feel like your business does elsewhere. You goal should be to put the visitor at ease.
The way that people communicate today has become much less formal with the rise of messaging. Think about when you get a message from someone on your phone: the tone is more like they’re speaking to you in person.
So there’s a lag in the way that we react with business communication. More conventional writing - like email - can still be very formal.
When using tools like messaging it’s easy to continue that formal tone you might use in a letter or an email. It’s probably not what your customers are expecting.
As long as it sounds like you and as long as you are expressing yourself in a way you feel comfortable with, you have a lot to gain by being more authentic.
Every customer is different. Speak to them like individuals.
It’s easy to fall into a broadcast mode of communication. Instead of speaking to one particular customer group, your messages treat every customer the same.But customers aren’t all the same. Every market is different and most businesses have a lot of diversity in their customer base.
You might have different products for different customers. People at different stages in their buying journey need different information and help to buy.
One type of experience and one type of buying journey won’t satisfy all those different audience needs.A great way to tackle that is by using multiple bots that take visitors on different conversational flows.
We already covered the idea of a general welcome message for people who are interested in buying. What other types of questions might your customers have? What other types of buyers might we have? What other types of decisions might they want to make?
Here are some other great ideas for where a targeted bot can help:
If you reach your audience through organic channels, like social, inbound links or search, then you’ve likely got some really interesting and relevant content already working.
Those users may be coming across your site for the first time, interested in the particular topic you’ve written about. Blog pages can be great for building a top of funnel audience, but it’s common to see high bounce rates and low engagement.
Try adding a bot with a welcome message that expands on the article’s topic. You can make it much easier for that visitor to learn more about your business, how you can help them and what they should do next.
That might mean using the bot to convert top of funnel visitors to subscribers by adding them to your mailing list (using a service like Drip, Mailchimp or Aweber). Or you might have another resource that helps determine where the customer is or move further along in their buying decision.
When customers are thinking about buying, pricing pages are a great example of someone moving towards the bottom-of-the-funnel.
Their behaviour shows that these visitors have high intent. This means that the effort involved in creating and running a bot has a great ROI because they’re closest to buying.
At this point, they likely have very specific questions or objections that are holding them back from making the purchase. A bot can help tackle these and make sure your visitor doesn’t bounce without trace.
Using a bot can also help you better understand those visitors, and with a couple of qualifying questions route qualified leads to your sales team for follow-up.
Adding a bot to your landing page and target the conversation based on what you know about that user.
For example, you might be reaching buyers from early in their decision process with organic traffic, as well as customers ready to buy right now through paid ads.
You can target bots to respond to each traffic source by using UTM variables you may have in the URL. This would make the welcome message and bot flow super relevant to that potential customer.
For example, you could match the ad headline and copy that brought them to your website. Or use the bot messages to offer a compelling call-to-action.
How can you help visitors move forward?
Today, on the web, the customer is king. They buy solutions and outcomes, not products, and judge firms on whether you are able to meet their needs in a way they find satisfying. In other words, it is their perceptions and experiences that matter.
Many websites fail to help customers get the information they need. Personally, I find it frustrating when I’m visiting a website and can’t find what I’m looking for. According to research carried out by digital marketers MyCleverAgency, I’m not alone.
Using a bot is the perfect way to give visitors quick answers to questions. Even better, it works 24/7.
With traffic coming in from all over the world, your office hours won’t always match up with the times your customers need help. So when you’re not there – say out of office, at nights, or at home over the weekend – a bot can keep talking to your visitors.
Using multiple choice questions can help visitors quickly get to the right place. And when they do engage, their answers will give you valuable insight into their needs and motivations. Picking from pre-defined choices is easier for your visitors, because it takes less time and effort than writing an email or making a phone call.
The answers to those questions don’t have to be just text. You can link to helpful content you’ve already produced (you might think, “gosh, we have a whole page about that.”). Or you can add resources like images or YouTube videos and answer the question there and then.
Use the right channel of communication for the customer.
Automation is the future of marketing and customer relationships. It means that you can book meetings while you sleep. You can respond to people all over the world. You can be more efficient with your time.
Those benefits are persuasive, so why isn’t everyone using bots?
The biggest objection I’ve heard from companies considering automation is that they know there are some potential customers or scenarios that will work better with a real-life assistant.
You can have the best of both worlds by helping customers to switch channel. Start with automation then move to the right medium for your audience.
Move to live chat:-
Automatic replies are great when you’re not there. But when you are, you can always offer live chat for those times when you’re confident customers will get a reply quickly.
By connecting your Continually account with your Slack workspace, you can make it easy for visitors to leave a message then reply from any device.
You can pick a Slack channel where you’ll get notifications about visitor activity, so you can quickly jump in and help out, in a place where your whole team can see what’s happened.
This works really well for the 10-20% of questions that aren’t easily covered in a common flow. And it can help you uncover objections or customer anxieties that you weren’t aware of.
Schedule an appointment:-
Save time with an automated scheduling assistant.
Use bots to schedule meetings while you sleep. Allow visitors to book meetings on your website based on the free time in your calendar—all without lifting a finger. Just connect your calendar service, set your availability and you’re good to go. As a buyer, it can be frustrating when you’re ready to talk to a human and get hold of one.
For the business, those are potentially your best leads. They’ve gotten far enough with their own research that they’re ready to engage in a sales conversation.
We’ve talked before about how automation works best as a complement to human talent. Think of it as a way to give your team superpowers.
Using bots is a great way to take time consuming tasks - like scheduling meetings - and do them more efficiently. As a buyer, it’s great to have the next step on your calendar so you know when you’ll hear back.
What if the customer wants to meet but isn’t ready to buy yet?
For the sales team, you can add some qualifying questions to the flow and make sure the customer is a good fit before committing to a meeting. And your sales team have a rich lead profile in hand for the meeting, so they are able to hit the ground running and use the call to move the sales opportunity forward.
Jump on to phone:-
One of my favorite example is a customer we work with. If they detect that someone has a question and is ready to buy or needs help immediately, they often call them and they get a really good response rate on that because it’s targeted to people in that mood. They do it at the point whenever they have somebody is available to make that call and so they have people who are waiting for those messages.
I think it as a great example of switching channels. Switching to phone is great, putting something on the calendar is good as well because it might not be urgent you might want to do it in the future, moving to E-mail is good too.
So thinking about what’s the right channel of communication for the customer and getting them to that place is really helpful.
Follow up by Email:-
For customers going through an automated flow, you can ask for their email address and build the relationship over time. That person might be ready to be later or on or become an advocate for your brand.
You can connect Continually to other tools in your marketing stack, like your email marketing platform.
If you’ve used modern messaging apps or social platforms in the last few years, you’ll have seen how communication is much less formal.
In places like Facebook, Twitter and Slack, emojis have become a simple, informal and universal way to express feelings and personality. According to the New York Post, over 90% of us regularly use emojis.
One of the challenges with a long stream of messages is the risk that it becomes flat and boring. Emojis allow you to use symbols to quickly signify ideas and emotions. Along with images, videos and gifs you can use emojis to make sure that things don’t get too serious 12.
WHAT ARE EMOJIS?
Emoji is a standardised set of characters that is available on iOS, Android, Windows and macOS.
An important part of what makes emojis work well across those platforms is that they are sent as text, rather than images. This works using an international standard known as Unicode. Characters in Unicode are assigned a unique number that works no matter what the platform, program or language.
This means that while the artwork for each emoji character varies by platform, the meaning of each symbol remains the same.
There are currently 2,823 emojis in the Unicode Standard, so you have plenty of choice
USING EMOJIS TO STRIKE THE RIGHT TONE
Striking the right tone of voice is so important to make a great first impression. Emojis are the perfect ingredient to add nuance and fill in the gaps in our messages. They help us to more concisely express emotion and to strike an authentic tone.
Think of emojis as the digital equivalent of body language. They shape the way your visitors will interpret your messages. They work best as a complement to messages rather than as a substitute.
EMOJIS INCREASE ENGAGEMENT
Bots that are more engaging will drive better results for your business. Recent research suggests that emojis can make messages more memorable.